Our Work

Global Hybrid event

King's Health Partners Annual Conference

Autumn Live have delivered KHP’s flagship annual conference since 2020, transitioning from a fully online conference to a hybrid event format, allowing hundreds of online attendees from around the globe to hear how the partnership is working to drive advancements in research, healthcare, education, and technology, alongside an in-the-room audience.

Autumn Live work with the KHP comms team over the year to plan the event, source a suitable venue, develop the programme and format of the day, build the online event venue, provide AV and live-streaming tech, manage catering and speaker briefings, pre-records, delegate registration, reporting and brand integration. Careful planning also enables the comms team to generate and utilise hours of footage used for marketing and educational content.

"The team at Autumn Live take a huge amount of stress out of delivering our annual conference. With multiple stakeholders and up to 40 speakers to brief and co-ordinate, Autumn Live’s strengths in planning and guidance on formats and the technical details of delivering a hybrid event for our audiences have helped us to achieve the impact we’re looking for. This is reflected in the positive feedback from our attendees, senior leaders and speakers."

Olivia Lerche

King's Health Partners

A group of 6 people celebrating their BIMA awards - stood in front of BIMA-themed backdrop, holding their 2 award trophies and smiling

Glamorously dressed group of 4 VIPs in front of a BIMA backdrop at the BIMA awards 2024

Photo of the Underglobe venue space dramatically lit for the BIMA awards 2024

Group of people posing for photo at BIMA awards 2024 wearing some fancy dress items and smiling

Group of 3 people taking a selfie, smiling and posing together

Large group of people proudly holding their BIMA award on stage, some punching the air in delight

Image of Matt Sullivan, MD of BIMA, on stage, talking with his title slide on the screen behind him

Group of 5 people proudly holding their BIMA award on stage

4 women holding their BIMA award and smiling

2 men celebrating their BIMA award, plunching the air whilst on the dance floor

Group of 3 men pointing at their BIMA award

In-person AWARDS evening

BIMA Awards Event

Working with BIMA (British Interactive Media Association), the UK professional body for the digital industry, Autumn Live planned, project managed and delivered the prestigious annual digital industry awards in November 2024.

This spectacular evening, which recognises digital work that breaks boundaries and leaves a lasting impact on business, culture, and society, celebrated 60 winners across 25 categories, with 2 special awards, and was held at London’s Under Globe alongside the river Thames.

Our team worked on the project management, venue sourcing, managing the event budget, ticketing, and team management, as well as managing on-site ticketing, table plans, venue, catering, performing artists, AI-generated guest hosts, guest presenters, video and photography teams, and venue AV team.

“I thoroughly enjoyed working with Autumn Live on the BIMA Awards. The night has hundreds of guests, 25 awards and a three-course meal, as well as a full AV tech setup, with an autocue system for our 10 different presenters. The Autumn team enabled us to plan and deliver the whole night, bringing together all the elements, scripts, slides, videos, registration, venue management and tech planning. It meant everything ran smoothly and everyone had a great night. Thanks Autumn!”

Chellsie Brooks

BIMA

regional conference

Health Innovation Conference

Working with the leadership team at Health Innovation West of England, the Autumn Team shaped, planned and delivered a one-day conference for over 200 health and care innovators, industry leaders and visionaries from across the West of England.

Featuring an Innovation Zone with 20 exhibiting Innovators and its own breakout stage, 3 workshop rooms and a main theatre, this multi-track event meant working with a wide range of suppliers and logistics. We also managed the online registration system, design work, venue liaison and oversight of AV.

Our team managed an impressive range of speakers, including Jordan Cummins, UK Competitiveness Director for the CBI (Confederation of British Industry), Hassan Chaudhury, Commercial Director of DATA-CAN and Head of Commercial for Great Ormond Street Hospital for Children NHS Foundation Trust, and Verena Stocker, Director of Innovation, Research and Life Sciences Strategy at NHS England and Managing Director of the Accelerated Access Collaborative.

For a write up of the conference and session video recordings please see: https://www.healthinnowest.net/news/conference-2024/

“Autumn Live are brilliant. They have huge amounts of experience, and the individual members of the team are extremely strong in their specific areas of expertise - tech, design, speaker liaison, exhibition planning etc. Having never worked with an event delivery partner (we've always had an in-house event manager), I wasn't sure what to expect, but you bent over backwards to really understand our needs and focused on delivering our objectives.”

Vanesther Hamer

Head of Comms, Health Innovation West of England

Event production

Merck Healthcare UK & Ireland Company Conference

Gathering over 120 staff from across UK & Ireland for a company conference at the FA’s St George’s Park in Burton-on-Trent, this event needed production support to ensure a stress-free experience for the whole staff team.

Autumn Live worked with the organising group to provide audio, lighting and video support across 2 days, creating a warm and welcoming environment for the attendees to learn and bond.

Bringing in an external clinical presenter on screen, supporting in-the-room session facilitators and guest patients who have benefited from Merck’s life changing treatments, as well as providing a bit of extra sparkle✨ to the staff awards presentations, this was a conference everyone enjoyed!

"The team from Autumn Live were a huge support throughout our Healthcare UK & Ireland company conference, anticipating and responding to our every need and making sure everything ran smoothly. All our sessions looked and sounded great and we were freed up to take part and get something out of the days ourselves. We can't wait to work with them again for our next company conference."

Elly McDowall

Chief of Staff – Biopharma UK & Ireland

Polaroid picture at an event with backdrop in background

Woman taking a photo with a polaroid camera

Photoboard at event with polaroid photos pinned up

Speaker presents at a thought leadership architecture event

In-person launch event

Benchmark Architects Launch Event

Rapidly expanding Benchmark launched their new offices in Milton Keynes with a key objective to connect with others in the city and become thought leaders within the local building, property and construction industries. We devised a thought leadership panel event, followed by a launch party for their new office space.

Alongside all the usual logistics of AV, catering, photography, videography and speaker management, Autumn Live created several engagement activities at the event to stimulate thought and discussion among the attendees:

A visual display of attendees’ engagement with Milton Keynes as a place
Architectural 3D modelling
A creative interactive drawing app, with display, for other attendees to engage with
A social media sharing background with branded mementos of the event, for guests to take away

Using creativity and planning, and keeping the client’s objectives front and centre, we created an experience that generated exactly the impact the client wanted.

"When we opened our new offices in Milton Keynes, we knew we wanted to make a splash and deepen our connections with key stakeholders in the region. Autumn Live helped us to refine our office launch event ideas and come up with format that worked perfectly for our objectives. It was a huge success and has not only established our office in a new city, but strategically lined us up for future collaborations and partnerships which we’re now realising – Thank you Autumn!"

Mark Doohan

Benchmark Architects

webinar series

World Cities Culture Forum webinar series

The World Cities Culture Forum connect cultural leaders across the globe. They needed their international webinars to have a high level of production, in order to show their professionalism and keep audiences engaged. Autumn Live invested in an online studio platform that enabled live video mixing of speakers and onscreen content, as well as incorporating WCCF and sponsor branding. Autumn Live engaged with the audience using creative visual messaging throughout the webinars and utilised Slido to enhance the content, viewer engagement and the speaker experience.

WCCF’s 2023 series of webinars was attended by an international audience of over 600 policy makers from 100+ cities on a range of topics. These events allowed invited cultural policy experts to share insights with a global peers, beyond those who make up their core network.

"Working with Autumn Live has enabled World Cities Culture Forum to create meaningful public debates and online exchanges between our leaders from 44 world cities. With Autumn Live, we know we’re supported every step of the way to ensure our webinars stand out, run smoothly and offer a welcoming experience."

Laia Gasch

WCCF

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